Conference Office Administrator Required

UCC Academy DAC (the “Academy”) was set up to promote the strategic aims of University College Cork (the “University”).  The Academy carries out a number of projects to internationalise the University, to enhance the financial sustainability of the University and to improve or maintain its international rankings.  The Academy has four principal areas of activity, working in partnership with the University: to support internationalisation and the operation of the University’s overseas offices; to provide project management and related services; the operation of specific services on behalf of the University; and to procure highly specialised skills and talent, on a short or medium term basis, as required by the University.  UCC is in the top 2% of the world’s universities.
The Role of the Conference Office Administrator – Finance and Operations

The successful candidate will be required to undertake a range of duties including but not limited to:

Job Responsibilities

Financial

  • Manage and coordinate all aspects of financial administration in the operation of the Conference Office.
  • To work closely with the Conference Office Manager in the management of the conference office annual budget.
  • Responsibility for the preparation of all new business quotations, to include analysing and accurately costing the resourcing requirements in collaboration with the clients, assessing client deliverables, venue and catering requirements, and all other services required for client events.
  • Establish, maintain and contribute to continuous improvement of finance procedures for the conference office.
  • Prepare weekly financial reports for weekly finance meetings including: monthly bank reconciliations, purchase ordering and procurement for events, set up new company system activity codes, preparation of quotations and event budgets, invoicing of clients and follow up cash collection.
  • Have overall responsibility for the creation and submission of monthly conference office bank account reconciliations and report directly to the Academy Finance Manager on same.
  • Maintain clear tracking systems for financial operations to include, client quotations issued and followed up, invoices issued to clients and follow up, conference and event management budgeting and post event follow up and reporting against actual costs.
  • Manage the procurement process for new suppliers and comply with public sector procurement requirements at all times in relation to the procurement of goods and services for conference events.
  • In relation to the management of conference delegate fee, process and track individual bank transfers as required.
  • Preparation, follow up, coding and tracking of business invoicing.
  • Act as point of contact with clients and suppliers on all financial matters.

Operational

  • Support the Conference Office Manager as required in the delivery of the Conference Office business and operational plans
  • Coordinate all activities to successfully execute conferences, including on site event management.
  • Update and maintain the Conference Office calendar of activity for the Pipeline of all potential conferences, creating daily status reports
  • Organise and book rooms, catering, third party suppliers, equipment and other services as required. Proactively providing solutions.
  • Management of Conference Office inbox, implementing and maintaining a clear, user friendly filing system for emails and documents.
  • Develop and keep up to date detailed operational Standard Operating Procedures (SOPs) as required.
  • Registration, set up and liaison with all conference delegates, responding to all delegate queries in a timely and professional manner.
  • Liaise with all external Conference Organisers in relation to on campus services and facilities, organise accommodation, travel and social tours for conference delegates.
  • Proactively keep Conference Office website and social media up to date
  • Other appropriate duties as may be assigned by the Conference Office Manager

Selection Criteria

Essential Criteria

  • At least 2 years financial administrative and clerical experience.
  • Experience of budgeting and financial modelling.
  • Working knowledge of financial management systems.  Highly numerate.
  • Excellent communication skills, written and spoken.
  • Strong attention to detail.
  • Excellent IT skills to include working knowledge of Microsoft Office, Excel & Power Point.
  • Ability and experience to work both independently and as part of a team, working to tight deadlines.
  • Be highly motivated with proven organisational skills.

Desirable Criteria:

  • Experience of the Agresso financial management system
  • Part qualified/qualified accountant

The Package

Term: The post is 1.0 FTE from start date to July 2019

Salary: Competitive salary of €25,000 plus a bonus of up to 10% of salary payable after 12 months and on completion, based on agreed measurable performance metrics

Pension: 8.01% defined contribution pension after 6 months

How to Apply

To apply, please click apply now to submit a one page CV and a short covering letter (no more than one A4 page) outlining why this role is of interest and how you meet the requirements.  Your cover letter and CV should use a font size no smaller than size 11.

Closing date: 5 November 2017

UCC ACADEMY DAC IS AN EQUAL OPPORTUNITIES EMPLOYER

In submitting your CV you are deemed to give your consent to the Academy to share your CV and personal details with the University and individual departments within the University for the purposes of recruitment.

Apply Here

Project Manager Required

UCC Academy DAC (the “Academy”) was set up to promote the strategic aims of University College Cork (the “University”).  The Academy carries out a number of projects to internationalise the University, to enhance the financial sustainability of the University and to improve or maintain its international rankings.  The Academy has four principal areas of activity, working in partnership with the University: to support internationalisation and the operation of the University’s overseas offices; to provide project management and related services; the operation of specific services on behalf of the University; and to procure highly specialised skills and talent, on a short or medium term basis, as required by the University.  UCC is in the top 2% of the world’s universities.

The Client: UCC College of Medicine and Health (“CoMH”)
Since 1849, University College Cork holds a long and proud history of medical education. The College of Medicine and Health is one of four Colleges in the University and provides future medical and health professionals with a world-class, student-centred education, based on knowledge, informed by research and with an awareness of societal needs.

The College of Medicine and Health at UCC is the most comprehensive in the Country; it provides programmes in Medicine, Dentistry, Nursing and Midwifery, Public Health and Health Promotion, Occupational Therapy, Speech and Hearing Science and Pharmacy. It is large in scale, with an international focus on the diverse needs and of disciplines mirroring today’s complex integrated healthcare systems. We are the primary academic partner to nine hospitals in the South/South West region of Ireland.

World-class standards and a strong tradition of excellence and leadership in all clinical disciplines give its students and academics the tools they need to develop to the highest calibre. The College of Medicine and Health at UCC is committed to continually linking brilliant minds, cutting edge technologies, excellence in teaching and research, all of which take place in a stimulating and challenging environment.

 

The Position: Project Manager
 A framework masterplan was established by Cork County Council (CCC) in 2011 and sets out the broad principles for the development of a Cork Science and Innovation Park (CSIP), with a focus on innovative Science and Technology developments in sectors: Health & Wellbeing, ICT, Energy & Environment.

The first building in the Cork Science and Innovation Park represents a €12m investment from UCC, supported by its partners, which include Cork County Council and CIT.  The project will embed innovative developments in Science and Technology in a number of sectors: Health & Wellbeing, ICT, Energy and Environment.

This is an exciting opportunity for an experienced Project Manager to support the College of Medicine and Health (CoMH) in successfully planning and building the first building in the new Cork Science and Innovation Park.

 

Job Responsibilities

This role will report to the Head of the Project Centre, and will work directly with the Project Sponsor/Principal Investigator and the CoMH to ensure the following project tasks are completed:

  • Secure sign-off on the project governance, scope and business requirements
  • Perform secretariat activities for the Steering Group/Working Groups
  • Work with Project Sponsor and all stakeholders to define occupancy criteria for the building
  • Develop and document the evaluation criteria for prospective occupants and ensure alignment with the public service and funding objectives agreed between the stakeholders
  • Collate user requirements of the facility and provide UCC Building & Estates Department with requirements approved by the Steering Group
  • Develop standard contracts for tenancy and occupancy
  • Develop and maintain project deliverables and ensure key project documentation, reports and plans are accurate and complete
  • Ensure that project tasks are prioritised and that work is completed based on the critical path of each project
  • Support the clear and timely communication of project progress to stakeholders
  • Support scheduling and coordinate meetings and workshops, and prepare supporting agendas, inputs and outputs
  • Monitor tasks and deliverables to ensure project milestones are achieved
  • Close the project and transfer to operational staff

Essential Criteria:

  • A university degree or equivalent relevant experience
  • Strong commercial acumen and numeracy skills
  • Track record in leading and supporting project delivery
  • A strategic thinker – able to understand UCC’s long term objectives for the CSIP
  • An influencer – able to drive positive change through influencing the business owners to prioritise and drive the business objectives
  • A strong communicator – able to articulate project objectives with multiple stakeholders including University management and staff members, third party providers, landlords, prospective CSIP tenants and other stakeholders
  • A doer – able to implement the agreed strategy and monitor and report upon progress against plan.

Desirable Criteria:

  • A qualification in project management

The Package:

Term: The post is for 0.6/0.8 FTE over a one year fixed term
Salary: Commensurate with experience

How to Apply

To apply, please submit a one-page CV and a short covering letter (no more than one A4 page) outlining why this role is of interest and how you meet the requirements.  Your cover letter and CV should use a font size no smaller than size 11

Closing date: 3 September 2017

UCC Academy DAC IS AN EQUAL OPPORTUNITIES EMPLOYER

In submitting your CV, you are deemed to give your consent to the Academy to share your CV and personal details with UCC and individual departments within UCC for the purposes of recruitment.

Apply Here.

Wanted: Web Editor To Strengthen The UCC Academy Brand

UCC Academy DAC (the “Academy”) was set up to promote the strategic aims of University College Cork (the “University”).  The Academy carries out a number of projects to internationalise the University, to enhance the financial sustainability of the University and to improve or maintain its international rankings.  The Academy has four principal areas of activity, working in partnership with the University: to support internationalisation and the operation of the University’s overseas offices; to provide project management and related services; the operation of specific services on behalf of the University; and to procure highly specialised skills and talent, on a short or medium term basis, as required by the University.  UCC is in the top 2% of the world’s universities.

The Position
Working with the UCC Academy team to strengthen the UCC Academy brand and promote the work of the Academy through digital channels. This role reports to the Digital Marketing Executive.

Job Responsibilities

  • Work with the Academy CEO and core functions, for example PRIME, the Project Centre and Internationalisation to design new landing pages and content;
  • Implement the agreed changes on the website;
  • Liaise with the Academy Team to write and post updates and features twice monthly, and maintain existing content, across various online channels, including the Academy website;
  • Schedule weekly social media and monitor existing channels to grow engagement rates across the website, Twitter and LinkedIn accounts;
  • Digitally promote the work of the Academy as directed by the Academy CEO;
  • Take on digital assignments for UCC clients as required, and as agreed by the Academy.

 Essential Criteria:

  • A degree in a relevant discipline or equivalent relevant experience;
  • Experience in website management, publishing and content production;
  • Strong communication and interpersonal skills; with an ability to engage effectively with staff, students, and external organisations;
  • Excellent written communication skills;
  • WordPress proficient and HTML skills;
  • Experience in graphic design.

Desirable Criteria:

  • Experience in digital marketing, social media and Google analytics;
  • Terminal 4 experience.

Conditions of Employment:

  • Salary: €25,000 plus 10% bonus based on satisfactory performance
  • Pension: After 6 months you will be eligible to join the UCC Subsidiaries Pension Scheme with an employer contribution of 8.01%;
  • Term: 12-month contract, starting immediately

How to Apply

To apply, please click “apply now” and submit a two-page CV and a short covering letter (no more than one A4 page) outlining why this role is of interest and how you meet the requirements.  Your cover letter and CV should use a font size no smaller than size 11

Closing date: 27 August 2017

UCC ACADEMY DAC IS AN EQUAL OPPORTUNITIES EMPLOYER

In submitting your CV, you are deemed to give your consent to the Academy to share your CV and personal details with UCC and individual departments within UCC for the purposes of recruitment.

Apply here.

Five Social Media Tools Academics Should Consider Using To Boost Their Profile

In a world where “fake news” and “alternatives facts” are being distributed and consumed on social media, the considered opinion of experts is being drowned out.

Traditional media outlets have also struggled to compete with those supplying an instantaneous reaction to events as they unfold. Those who garner the greatest reaction, no matter how ill-conceived or poorly considered their argument might be, will benefit from the algorithm used by Facebook.

In February of this year for example, Facebook took the decision to prioritise “reactions” over “likes” when ranking your newsfeed. In turn, even if users were appalled by what you had seen or read, Facebook’s algorithm only documents a reaction, taking it to that you want to see more posts of that nature in the future.

This has created a scenario whereby Facebook users only see certain types of content. This has obvious dangers, particularly for the 61% of Millennials who, according to the Pew Research Centre, use the social network as their main news source.

Although most traditional media outlets now have a firm focus on creating Facebook-friendly content, they find themselves in a race to produce articles that will draw a reaction rather than inform.

This leaves academics who might want to use social media to publicise their blogs, offer an opinion or advertise a publication fighting against a rising tide.

However, despite the bleak picture being painted above, there are a number of easy to use tools that enable users to make a greater impact on social media.

[heading size=”1″ color=”#fff000″]1. Buffer[/heading]

Although Hootsuite maybe a better-known platform for scheduling tweets, Buffer is cleaner and far easier to use.

Buffer’s simple interface makes it difficult for users to go wrong when scheduling social media posts, making it a far more beneficial tool if you’re only managing a small number of personal accounts.

The simple analytics suite enables users to see what posts are performing well and re-post such content with a click of a button.

Despite not offering the same level of detail as Hootsuite, Buffer comes with a series of extensions and features that add to its usefulness.

[heading size=”1″ color=”#fff000″]2. Pablo[/heading]

One such extension is Pablo, which brings the simplicity of Buffer to the world of graphic design, allowing academics to very quickly create images so as to promote conferences and events without having to spend time getting reacquainted with Photoshop.

Pablo allows users to very quickly overlay text onto images. All you have to do type text into a box, upload or select an image from the available gallery and you’re ready to post. Although you can spend a little more time playing around with additional details or inserting filters, it’s very easy to create an image that will garner a reaction from followers.

While other such apps exist, Pablo’s big advantage is its ability to integrate with Buffer’s smart scheduling.

[heading size=”1″ color=”#fff000″]3. Kudos[/heading]

A free tool for researchers, Kudos aims to help authors increase their readership by maximising the visibility and impact of their published articles.

Once the required data is uploaded, Kudos shares content across its various distribution or discovery channels, making your work available to a wider audience.

Like with all social media tools, Kudos uses an analytics suite, Altmetric, to track, monitor and detail the impact of your work.

By maximising an author’s readership and citations, Kudos also helps publishers identify high-interest content.

[heading size=”1″ color=”#fff000″]4. Slack[/heading]

If Outlook exists on one side of the spectrum and WhatsApp is on the other, then Slack sits somewhere in the middle.

The application was originally developed as an internal communication tool by Tiny Speck during the development of a video game titled “Glitch”.

However, after the video game was pulled in December 2012, Tiny Speck launched Slack in August 2013, before the company was renamed Slack Technologies in August 2014.

In Slack, teams, departments or groups create channels in which to hold conversations, making it a brilliant collaborative tool.

Consequently, it reduces the time spent formally responding to emails and helps cut back on needless correspondence that can clutter your inbox.

While Slack may not completely replace email in your project team, it supports video and audio calls and includes an easy to use planner, reducing further your reliance on Outlook.

[heading size=”1″ color=”#fff000″]5. Canva[/heading]

Arguably the most user-friendly way of creating gorgeous images, Canva allows those who are not graphically inclined to look like photoshop veterans.

Although Canva might seem a little restrictive to some, its drop and drag functionality takes much of the stress out of editing what might otherwise be a complicated design process.

Users simply select a graphic style and size, be it an image for use on social media, a blog post, or an A4 poster advertising an event etc. upload an image or use one from their massive library, add some features and text and hey presto you have a sophisticated design completed in minutes.

For further information or a tip or two, don’t be afraid to contact UCC Academy’s Digital Marketing Executive, Alan Drumm, on 021 490 5723 or email him at alan.drumm@ucc.ie

PrimeUCC Working With SMEs To Bid For H2020 Funding Up To €2.5m

Established in 2014, PrimeUCC provides technical support to research groups for the development of funding proposals under the EU Horizon 2020 programme.

The funding programme is aimed at SMEs with strong growth through innovation potential, with PrimeUCC offering consultancy on proposal preparation to companies seeking to access funding through Horizon 2020. In all Prime UCC provides:

• providing training on the requirements of the call for proposals;
• writing proposals in part or in full;
• creating and collating charts, tables and diagrams as required;
• reviewing, proof-reading and editing proposals prior to submission;
• liaising with partners (if the bid is from a consortium).

SMEs can apply for for a Phase I grant of €50k over 6 months for concept and feasibility studies and the preparation of a business proposal. If successful, they can bid for Phase II funding of up to €2.5m to conduct demonstrations, market analysis and R&D, and bring the concept to market.

Target SMEs are innovative, disruptive, and reasonably well-established, while the Areas of interest identified in the SME Instrument 2016-2017 are as follows:

• Open disruptive innovation in ICT
• Nanotechnology
• Biotechnology
• Space
• Healthcare biotechnology
• ICT solutions for health, well-being and ageing well
• Agriculture, forestry, agri-food and bio-based sectors
• Blue growth
• Low carbon and energy efficient systems
• Transport and smart cities mobility
• Climate action, environment, resource efficiency, raw materials
• Inclusive, innovative and reflective societies
• Security

Further information is available on the Horizon 2020 website, while you can contact PrimeUCC via: prime@ucc.ie